Job Posting – Accounts Payable (AP) Specialist
Description:
The Accounts Payable (AP) Specialist is responsible for the accurate and timely processing of vendor invoices and payments while maintaining positive and professional relationships with carriers, vendors, and internal departments. This role requires strong attention to detail, organizational skills, and effective communication to ensure accuracy in financial records and the smooth operation of the company’s payables cycle. The AP Specialist plays a key role in managing outgoing funds and supporting the company’s financial health.
Job Duties and Responsibilities
- Process and record all vendor and carrier invoices accurately in NetSuite, ensuring appropriate coding and approval before payment.
- Prepare and process cheque and credit card payments for vendors, carriers, and company expenses according to established payment schedules.
- Mail or distribute cheques once authorized and signed.
- Maintain and reconcile accounts payable ledgers, ensuring all transactions are up to date and properly documented.
- Monitor outstanding payables by reviewing the “Unpaid Bills Detail” report twice monthly to determine upcoming payment requirements.
- Communicate proactively with vendors and carriers to resolve discrepancies, missing documentation, or payment issues.
- Support the billing team and other departments with payables-related inquiries or coordination as needed.
- Process carrier claim payments once approved and ensure timely recording.
- Assist with month-end closing activities, ensuring all payable items are accurately captured and reported.
- Attend team meetings and provide visibility into payables status or upcoming disbursements when requested.
Qualifications
Education & Experience
- High school diploma required; post-secondary education in accounting, finance, or business administration preferred.
- 2+ years of experience in accounts receivable, collections, or a related finance role.
- Proficiency with NetSuite (or similar accounting software) and Microsoft Excel.
Skills & Competencies
- Strong organizational and time management skills with the ability to meet deadlines.
- Excellent written and verbal communication skills with a customer-service mindset.
- Ability to problem-solve and resolve discrepancies in a professional, diplomatic manner.
- High attention to detail and accuracy in data entry and reporting.
- Collaborative and approachable, with the ability to work cross-functionally.
Compensation & Benefits
- Competitive hourly wage or salary commensurate with experience.
- Comprehensive benefits package, including health, dental, and vision coverage.
- Retirement savings plan with employer contribution (if applicable).
- Paid time off and company-sponsored wellness programs.
- Access to on-site gym and fitness classes.
Why Join Us?
Our team is dedicated to fostering a collaborative and supportive work environment. As Accounts Payable (AP) Specialist, you’ll have the opportunity to work closely with industry experts, build relationships with clients and carriers, and make a tangible impact in the logistics sector.
Apply today at careers@completeshipping.com
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